Overview: In this guide, we are going to discuss different ways to save Outlook attachments to teams folder. We use Outlook for the purpose to send and receive emails, manage calendars, and attachments.
Whereas, Microsoft Teams is for chatting, conducting video meetings and sharing files with other team members. Its primary goal is that all people can work in one place. And, when both of these come together, one will easily transfer and manage emails efficiently. Teams coordinate well, to work together and stay connected.
Also Read: Outlook Error Organizations Policies are Preventing
Why to Download Outlook Email Attachments?
Now, let’s check the reasons why this is usual from the user side, before looking into methods.
- Teams usually save files in shared folders, so you can work together more effectively.
- Other members of the team can see files uploaded from emails
- No need to forward the same email over and over.
- All files remain in the same location
- The members of the team can follow updates and use the newest version of a file
- Lost emails or mailboxes do not affect the physical files
Manual Steps to Save Outlook Attachment to Teams Folder
There are quite a few methods to download attachments to the Teams folder. Let’s follow all those:
#1. Download Attachments From Outlook & Upload to Teams
This is a simple method and works best when you have small size attachments.
- First, open Outlook and look for the email which has an attachment
- Just save those attachments on your computer
- Next, open Microsoft Teams
- Then, navigate to the Teams & Channel you need
- Open the Files tab
- Click on Upload and keep selecting the same file you downloaded just before
Pros:
- Easy to work with
- No additional requirement
Cons:
- High amount of manual effort required
- Time taking process
- Lack in bulk feature
#2. Save Attachments to OneDrive & Export to Teams
It can be done because Teams is connected to OneDrive and SharePoint too. But, it is too lengthy a process to follow.
- Open the email in Outlook
- You can also right-click the attachment, Select Save to OneDrive from the menu.
- Next, view to Microsoft Teams
- Go to the required channel
- Add the file from OneDrive or upload from the cloud as above.
Pros:
- No local system issue
- Friendly ecosystem
Cons:
- Complex manual steps
- Same steps to follow every emails
#3. Drag & Drop Outlook Attachments to Teams Folder
It is very popular method because it’s kind of fast and quick one.
- Open Outlook and Microsoft Teams right to each other
- Select the attachment in Outlook
- Then, drag and drop it into the Files tab in Teams
Benefits:
- Very fast for small files
- No manual file downloads
Drawbacks:
- Not suitable for large attachments
- You cannot use for multiple emails
- No folder structure
Save Outlook Attachment to Teams Folder – Simplified Process
You have tried various manual solutions, but somewhere it lacks its limitations. So, you can go for SysTools PST Attachment Extractor Tool. With this, you can easily extract all your Outlook attachments in bulk. After that, you can save or download it into your local folder. Now, that folder can be synced with Teams through OneDrive or SharePoint.
Important Features:
- Easy to extract files from PST, OST or Outlook profiles
- Save attachments to Teams which is synced directly
- Bulk extraction without size limitations
- Filter attachments by file type, date, or sender
- Preserves original file names and directory structure
- Support for all Windows & Mac versions
End Words
If you save Outlook attachments to Teams folders, then it makes it easier to work together and helps ensure files are well organized. You can upload, download, or use the drag & drop method to move your files yourself which works for a few emails. But, it’s not practical when the attachments are frequent or large. So, to save Outlook attachment to Teams folder, you can opt our discussed professional solution to do it another way.
