Writing good employee evaluation comments is part and parcel of managing workplace performance. Through these comments, an employee can understand their strengths, what they need to work on, and where to set performance targets. It is equally important in HR performance management.
Regardless of whether you are writing an annual appraisal or providing routine feedback, using the right examples can facilitate the evaluation process and increase its impact.
What are Employee Evaluation Comments?
Employee evaluation comments are comments written by a reviewer, appraiser, or assessor about the employee’s performance, conduct, and/or behavior at work. They may include an employee’s achievement/contribution to the organization. These comments are usually included in a performance review, appraisal, or assessment.
These comments allow a reviewer/appraiser to evaluate an employee based on factors including but not limited to:
- The nature and quality of work done
- Interpersonal skills; dealing with people
- Dependability; attendance and punctuality
- Commitment and drive; performance goals
- Self-development; training
How to Write Employee Evaluation Comments?
Instead of using generic statements, focus on specific performance targets and outcomes. Here are some tips.
1. Recognize Employee’s Strengths
When writing about an employee’s strengths, cite specific examples that portray the employee in a positive light. They should clearly show how the employee benefited the work unit.
Example: “Is quick to finish her tasks, has a positive disposition towards workplace objectives, and delivers high-quality work.”
2. Indicate Areas for Improvement
It is important to give an employee the direction they need to improve their performance. Improvement areas should be stated in clear, simple, and specific terms. Provide suggestions on how to improve performance.
Example: “Needs to work on time management and priority setting to meet project deadlines more consistently.”
3. Include Measurable Achievements
While providing objective feedback, try to state numbers or specific results.
Example: “Completed 95% of assigned projects within deadline while consistently maintaining the standard of work quality.”
4. Keep Comments Clear and Professional
Stay away from convoluted expressions, subjective opinions, and exceedingly negative feedback. Make sure your comments are balanced, courteous, and based on actual performance.
Employee Evaluation Examples for HR Managers
Here are some employee evaluation examples that HR managers and supervisors can use in performance evaluations.
Positive Employee Evaluation Examples
- “Delivers excellent results and consistent service to the public.”
- “Motivated, positive, and diligent. Provides excellent results to group assignments.”
- “Always willing to assist. Excellent and consistent results on assignments.”
- “Excellent attendance and records consistent results to goals set.”
Constructive Employee Evaluation Examples
- “Could improve his/her communication with colleagues to foster better project collaboration.”
- “May need to give more careful consideration to results achieved to improve outcomes.”
- “Could be more proactive when dealing with difficult tasks and making work-related decisions.”
- “Could benefit from developing organizational skills to better manage their time.”
Overall Performance Summary Comments
- “Maintains professional work relationships and positively contributes to the company goals.”
- “Has increased her productivity, and is continually developing skills necessary to her role.”
Common Mistakes to Avoid When Writing Appraisal Comments
HR Managers should avoid the following mistakes in employee appraisals.
- Providing too little or no detail: Give specific examples.
- Providing negative feedback only: Give negative and positive feedback.
- Using prejudiced feedback: Judge the person based on performance.
- Not considering the employee’s goals: Judge progress based on individual development.
Conclusion
Objectivity, clarity, and constructive feedback are essential in writing appraisal comments. Positive feedback should be given and improvement areas identified. Recommendations should be given where necessary.
The use of performance evaluation examples and appraisal comment templates will facilitate and enhance the quality of employee assessments while promoting the professional development of the employees.
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